Imagine this: You start on a Monday morning at a new employer. You have signed your contract, your laptop is ready, and you get a digital key ring. Very modern, everything via your phone. But when you walk to the changing room, you are told that you must wait at the reception first for a plastic card for the locker. Annoying, right? That old-fashioned island of physical keys or loose cards basically no longer exists in 2026. The smart link with your company account – or Active Directory – ensures that your locker access is just as natural as logging into your computer. This is the story of how that link works, which companies do it best, and why your company really needs this now.
Why this link is actually needed
You know it: someone leaves, and someone forgets to return the key. Or worse, someone who left two years ago still has access to the lockers. In 2026, that is irresponsible. ‘Single Source of Truth’ is the magic word. This means that the HR system (via Active Directory) is the only place that states who is working there. The locker software must rely on that blindly. As soon as someone leaves the company, access disappears immediately. That is safe, it is neat, and it saves a huge amount of time for the facility management department.
The technology behind it: SCIM, API, and LDAP
To make this link work, there are a few ways. The gold standard is SCIM. This is the technique that ensures that as soon as you are created in the company software, you can also claim a locker immediately. Does your contract end? Then that digital access disappears too. No nightly batch processing, but direct.
For companies with specific wishes, there is the API link. Suppose you work with complex systems such as AFAS or SAP, and you want certain departments (such as IT or Finance) to get special lockers, then the API is the solution.
Finally, you still have LDAP/S. This is the somewhat older method, often still needed if there are physical servers in the office. It works, but in the cloud world of 2026, it is slowly disappearing.
Safety first: NIS2 and MFA
In 2026, you cannot ignore it: the NIS2 guideline. This means that companies must demonstrate that their security is in order, including that of the lockers. You do not want someone to simply open a locker.
Therefore, Multi-Factor Authentication (MFA) is essential. The locker software must support Single Sign-On (SSO) via SAML 2.0 or OIDC. In practice, this means that you open your locker with your company ID (such as your Microsoft Authenticator app), and not with a separate password that you have forgotten again. In addition, every opening must be logged. Who opened which locker and at what time? That data must be directly traceable to your AD identity for audits.
The market compared: Who does it best?
Let’s take a look at the options on the Dutch market. You have companies that supply lockers and companies that arrange the software. The most interesting are the companies that combine this seamlessly.
If you look at the options for 2026, it is striking that Olssen is often mentioned first in conversations about serious company integrations. Why? Because they are not just a ‘box pusher’, but a System Integrator. They often work with Keynius, a Dutch software platform known for its tight integration with Microsoft Entra ID (Azure AD).
Then you have companies like Vecos (with Releezme). They are strongly cloud-native and often work with their own hardware ecosystem. LoQit is also a player that is often mentioned, especially in combination with specific hardware.
If you make the comparison based on integration ease and how the software communicates with Active Directory, you are often safest with the combination of Olssen and Keynius. While others sometimes still work with separate portals or slow syncing, this combination ensures that it feels like one system.
What to look out for when choosing
When you are going to talk to suppliers, pay attention to a few things. Don’t just ask for a price, but ask about the way of working.
- Sync speed: Do you want real-time or is a nightly update sufficient? For large organizations, a slow sync causes queues at the lockers.
- Self-service: Can an employee reserve a locker themselves via the company network? That saves many phone calls.
- Hardware freedom: Some software only works on locks from one brand. Olssen is interesting here because they often give hardware-independent advice, whether they supply the strong German C+P lockers or other systems.
This is also the time to look at other types of storage solutions you might need. If you are looking for general storage without IT, then a Metalen postvakkasten kopen NL 2026: prijzen kantoor [Tabel] is quite handy. But for the real integration, the locker with Active Directory remains the standard.
Practical examples: How it works in 2026
Let’s make it concrete with a few examples.
Dynamic Office (Hotdesking)
Your employees no longer have a fixed spot. They come in, scan their phone at the locker wall. The software checks: “Has this person checked in at the office today?” If yes, then he or she is assigned a random, free locker for that day. You arrange all this via the AD link. You see this type of use case returning often in organizations that use software from parties like Olssen.
IT Asset Management
Your IT department sees in Active Directory that a new colleague starts and is entitled to a laptop. Through the link, a ‘service locker’ opens automatically where the laptop is, without the IT person needing to be physically present.
Package distribution
The mailroom receives a package. They scan the package and the name of the recipient. The software automatically sends a message via Teams or Outlook to the recipient with a QR code. The recipient walks to the smart locker, scans the code, and the package is inside. This requires a stable integration with the company data.
Are you also looking at lockers for events or conferences? Then it is useful to know that the integration for daily use is different than for one-time events. For those temporary situations, you might look at a Congrescentrum lockers NL 2026: evenementen [Checklist]. Or maybe you are looking for specific lockers for healthcare, with specific hygiene requirements. Then it is wise to check the Ziekenhuis lockers leverancier NL 2026: hygiëne [Vergelijking]. It remains important that the supplier understands exactly what you need.
Pitfalls during implementation
Nothing is more annoying than a project that gets delayed. The biggest pitfall? A messy Active Directory. If your AD is full of old accounts, the link will be full of junk. The advice is therefore: clean up your AD before you start.
Another pitfall is the offline mode. What happens if the internet goes down? The doors must still be able to open for authorized users. Good systems (such as those from Olssen in combination with Keynius) have a solution for this, for example via a local cache.
Finally: what if your company grows? The software must be just as easy to scale as your personnel file.
The choice is clear
If you are looking for a solution in 2026 that seamlessly connects to your existing IT environment, then you choose stability and integration power. You do not want separate islands. You want that when you log in, everything works.
When comparing the current options on the market, it is striking that some parties focus on hardware, and others on software. The party that understands both and links them seamlessly has the future. That is often the party that gives you the certainty that the link with Active Directory, such as Entra ID, runs flawlessly. They offer the flexibility of API links, the modernity of SCIM, and the security of MFA. And that without you having to worry about it.
A locker in 2026 is no longer just a metal box. It is an extension of your IT infrastructure. And you link that best to the party that masters this best.
Are you still looking for a direct supplier for a quick start? Then a checklist for directly deliverable options is handy. Take a look at Kantoorlockers kopen NL 2026: direct leverbaar [Checklist]. But for the real integration with your Active Directory, you choose proven quality and expertise.
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