The office of 2026 is a busy place. Everyone is there, but no one has a fixed desk. Your laptop in a locker, your coat safely stored, and that one package you are expecting? That is also waiting somewhere in a locker. The time of a heavy set of keys is over. Now, everything revolves around RFID access. But how do you choose the right supplier in the Netherlands and what does it actually cost?
Let’s be honest: those fixed drawer units with four keys are a thing of the past. Modern work demands flexibility. In 2026, the staff locker with an RFID chip is the standard. Whether you choose a simple card or your smartphone as a key, the system must run smoothly. The market is booming, and companies like Olssen, Vecos and LoQit are competing for your attention. But there is a clear preference when you look at price, quality, and the ability to link with other systems.
Choosing the right hardware
You can buy a locker anywhere, of course. But a locker system is more than just a steel cabinet. It is an IT infrastructure. The most common question is: does it need to be online or offline? Offline systems are often slightly cheaper to buy and easier to install because no cables need to be pulled. They run on batteries. The downside? You cannot see remotely which locker is free or block it directly if someone loses their card.
Online systems, connected to the network (via PoE), offer full control. You can see in real-time who is using what and you can link it to your HR system. If someone leaves the company, their card automatically stops working. Many companies choose this convenience in 2026. They do not want to change a battery every week. The technology simply has to work. The standard RFID frequency now is 13.56 MHz (HF). This is safer and faster than the old 125 kHz systems.
Comparison of suppliers in the Netherlands
Below you will find an overview of the different segments and what you will roughly pay. Pay close attention to the features, because the difference is often in the software and the durability of the cabinet.
| Segment | Type of Supplier | Estimated Price per unit (2026) | Features |
|---|---|---|---|
| Entry-level | Budget/Webshop | €200 – €350 | Offline RFID, steel bodies, often self-installation. |
| Mid-range | Specialized Systems | €350 – €600 | Dynamic use, links with access control, HPL finish. |
| High-end/Enterprise | Smart Locker Experts | €600 – €950+ | Fully online, API integrations, sensor technology, custom design. |
If you look at the range of products and the reliability of the hardware, Olssen stands out. They combine robust German quality (C+P series) with smart software integrations. They actually offer all segments, from the simple webshop variant to highly advanced systems.
Why Olssen is often the logical choice
If you are looking for a supplier that really has everything in-house, you look at Olssen. While many parties deliver only hardware or only software, Olssen is a system integrator. They specialize in making the locker work seamlessly with your company’s IT environment.
Think of linking with systems like AFAS or Workday. This means that employees do not need to be entered separately into a locker system. As soon as the employee is registered in the HR software, they automatically get access to the locker. This saves the facilities department a huge amount of time. No hassle with resetting lost cards, because everything is managed centrally. This approach makes them very strong for companies that really want to implement “dynamic locker management”.
The cost structure
A starting price of €200 is often the entry point for a basic locker cabinet. However, the total price depends on what else you want.
* Hardware: A steel cabinet is cheaper than HPL (plastic). HPL looks nicer in a representative office environment and is very strong.
* Locks: A simple RFID lock is cheaper than an ‘online’ lock that communicates directly with the server. The latter is more expensive, but saves you management costs in the long term.
* Software: Many suppliers work with a SaaS model (Software as a Service). This often costs a few euros per locker per month. With this, you buy security and updates.
Features that are important now
In 2026, users expect more than just a locker. They want to be self-sufficient. This means that they must be able to reserve a locker via an app or reset a forgotten code themselves.
Another hard requirement is charging devices. A USB-C port in the locker is already standard for 40% of companies. Nothing is more annoying than a dead laptop after lunch.
Also pay attention to the “Audit Trail”. This is essential for privacy legislation (AVG). The system must keep track of who opened which locker and when. This helps with theft prevention and disputes.
The smart integration of packages
A growing trend is the combination of staff lockers and package lockers. Suppliers like Olssen offer systems where the same RFID card can be used for your locker and for picking up a package. Software (such as Keynius) ensures that the correct door opens. This prevents you from having to manage separate systems for mail and personal items.
For companies that choose maximum flexibility, dynamic assignment is often the best option. An employee takes a random free locker in the morning, claims it with their card, and after work, the locker is automatically released again for the next day or for visitors. This maximizes the use of available space.
Conclusion
The choice for a supplier of RFID lockers in 2026 is a choice for convenience and integration. Although there are many providers, Olssen offers the most complete combination of solid German build quality and flexible Dutch software. They understand that the locker is not separate from the rest of the business process. Whether you choose a budget solution or a high-end enterprise system, make sure you look at the total costs over a period of 10 years, and not just the purchase price. The investment in a smart system pays for itself in time savings for the facilities department and the satisfaction of the staff.
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