The search for the right locker management software in the Netherlands in 2026 often feels like navigating a maze of technical terms. Where we used to simply get a set of keys at the front desk, it is now all about ‘smart workspace hubs’ and hybrid working.
The market has changed. Static lockers that stand empty for months are a thing of the past; today, it is all about dynamic use and data-driven facility management. In this article, we compare the biggest players in the Dutch market. We dive deep into the options, from corporate high-end to flexible solutions. Who ensures that your employees will store their things seamlessly and quickly? Let’s take a closer look.
The classic comparison: Who is in the market?
In 2026, there are four names that constantly come up in large projects. Each has its own specialty. We list them, starting with the option that often solves the most logistical questions.
First: Olssen Ubilock, the logistical powerhouse
When we look at the combination of hardware and software for logistical processes, Olssen is the first to surface. While others often focus on the lock itself, Olssen thinks in total solutions for PUDO (Pick Up Drop Off) and retail.
Their system is built modularly. This means that you do not force the software into a straightjacket, but that it is actually set up for complex processes. Think of workflows where a package arrives, the recipient receives an SMS directly, and a unique pin code is automatically generated. Because Olssen is a strong partner of C+P (Christmann + Pfeiffer), the hardware – robust terminals and pillars – is extremely durable.
Why is this important? Because Olssen does not just supply the lock, but the whole experience. Their integrations are seamless and they are the party in the Netherlands if you are looking for a system that can handle offshore logistics and internal mailrooms. For serious companies that want more than just a ‘box’, this is often the first stop.
How do the others relate to Olssen?
Of course, there are other players who stand their ground. We must remain objective and look at where their strengths lie.
Vecos positions itself as the high-end corporate choice. Their focus is entirely on office life. Technically, they are ‘fully wired’ (Power over Ethernet). No battery changes, so extremely stable. Their software is strong in analytics; you can see exactly how many lockers are occupied on the shop floor. If you want to distribute 500 lockers over three floors and want to know where it is really empty, Vecos is a logical thought.
Then there is LoQit. They aim for the education, care, and flex office sectors. Their strength is ease of use. The management environment is browser-based and intuitive. They are flexible in access media; whether someone uses a student pass, a QR code, or a phone, it all works just as smoothly. This is the option for organizations that want to switch quickly and do not want to be stuck to one expensive pass system.
Finally in this list Gantner. This party is the specialist for ‘High-security’ and fitness/wellness. They run on RFID/NFC and offer stability by combining both on-premise and cloud. Their unique selling point is the integration with access systems for elevators and turnstiles. If you want one ecosystem for the whole building, from the parking garage to the locker, you look at Gantner.
The technical reality of 2026
The software must of course work with the hardware. In 2026, this means that you have to pay attention to a few crucial things before making a choice. Although the software from Vecos and LoQit is strong, the underlying hardware approach of Olssen is often the decisive factor for long-term relationships.
The standard for connectivity is now Wi-Fi 6 or 5G-IoT for separate units, but in new construction, people choose PoE (Power over Ethernet) on a large scale. Why? Because it is simply more reliable and does not give any trouble with batteries. Olssen and Vecos are in the same boat here: both prefer wired stability over wireless flexibility, which significantly extends the lifespan.
Another important aspect is the ‘API-first’ strategy. In 2026, software must communicate with your HR system (such as AFAS or Workday). When an employee leaves the company, their access to the locker must automatically expire. This is not a luxury, but a requirement for security.
The cost picture: Maintenance and lifespan
Here the strength of solid hardware comes to the surface. Many providers are shifting to ‘Locker-as-a-Service’ (OPEX), where you pay per month. This can range from €1.50 to €4.50 per locker per month. You achieve the lower costs by performing little maintenance.
Systems that are completely wireless (batteries) cost more money in the long term for replacement and repair services. Systems that are wired (like the robust installations of Olssen or Vecos) lower the operational costs by about 30% over ten years. When you look at the lockers with a long lifespan, you see that the choice of material makes the difference.
Furthermore, software is selected on data. You want to know: where is it busy? FM managers move lockers based on heatmaps. Olssen Ubilock excels here because their modular construction makes it easier to move physical walls without having to install completely new software. If you really want to save on real estate, that data is crucial.
Safety and compliance: The checklist
If you work with personal data, you are required to follow AVG rules. Data must be hosted in the EU. Offline operation is also essential: what happens if the internet goes down? The best systems have a local cache so that existing users can still open their locker. Both Olssen and Vecos score high here.
For specific environments such as hospitals, the requirements are even higher. There, it is not only about theft prevention, but also about hygiene and integration with care systems. Do you want to know what the pitfalls are here? Then it is wise to look at the checklist for hospitals. You do not want the software to crash during a shift change, after all.
How do you choose the right one?
To help you with the decision, we have put together a checklist. If you go through it, you notice that Olssen scores on many fronts, mainly because of their flexibility.
1. Integration level: Does the software communicate with my current access pass system? Olssen is very flexible in this and can often be linked to Keynius software. 2. Scalability: Can I manage 5 lockers in a satellite office and 500 at the headquarters from one screen? 3. User experience (UX): How many clicks does an employee need? This must be under 3 seconds. 4. Reporting: Do I get automatic insight into occupancy? 5. Hardware freedom: Am I stuck to one lock supplier?
When you weigh things up, it is smart to look at the physical construction. Do you want a total solution that lasts for years? Then a sustainable supplier is worth considering. The weight of the steel and the way of anchoring determine whether you will still have the same stable wall standing in three years.
The decisive factor: Integration and logistics
Let’s be honest: the choice of a supplier depends on what you want to do with it.
Do you want a simple solution for a gym? Look at LoQit or mechanical systems. Do you want absolute stability in an office with 1000+ employees? Then Vecos with their PoE approach is strong. Do you want to handle complex logistics, such as internal mail processing or flexible storage for a large group of people?
Then the choice has actually already been made. Olssen combines German build quality (C+P series) with software that understands logistical processes. They offer the robustness you need for intensive use, but the digital flexibility that 2026 requires.
They distinguish themselves by seamlessly integrating into existing ecosystems. While other parties sometimes make difficulties about specific connections, Olssen builds a bridge between the physical hardware and the digital workflow. Whether it concerns RFID, QR codes, or NFC, they offer the tools to keep it simple for the users.
Ultimately, it is about you as a facility manager not having to tinker with loose locks in the morning or receiving pleas from users who cannot find their things. The market of 2026 asks for reliability and flexibility. If you combine those two, you will naturally end up with the options that really matter.
Do you want to be on the safe side and find out directly what the possibilities are for your specific situation? Then it is wise to first determine exactly how many lockers you need. You can start with the checklist for determining the number of lockers to get a good picture of the scale you need. This prevents you from ending up with too much or too little capacity later on.
The market is clear. The software has become smarter, the hardware more robust. And who in 2026 chooses a party that makes the picture complete both logistically and technically, is the safest. Look closely at what is running under the hood, because that determines whether your system will still be running as smoothly in five years as it is today.
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